Know where the hours went.
On Pro and Team, see settled retainer periods, cap unused-hours carry-over and choose whether to bill extra work. The exception is visible before it becomes a charge.
Compare BillGrid vs Plutio
Know what the retainer covers. Decide what comes next.
Keep included hours, unused time and extra work beside the fee you agreed. BillGrid makes the next billing decision clear, with dated payments and a practical small-team price.
No card neededFree for three active clients and three documents a monthPro from $10/month
Why choose BillGrid over Plutio?
Clear billing decisions. Room for the next client.
Plutio already connects proposals, contracts, projects, time and invoicing. Compare the way BillGrid handles retainer periods, scheduled payments and access, alongside the subscription your team needs.
One invoice for the payment plan.
Keep 2 to 12 named, dated parts on one BillGrid invoice. The client sees the amount due now, later payments and the remaining balance together.
Grow past nine active clients.
Plutio Core is solo with nine active clients. BillGrid Pro includes unlimited clients, projects and invoices for $10 a month; Team includes three people for $25.
The details that shape your billing day
The balance. The payment. The person who can act.
Actual BillGrid controls with illustrative work. Each screen shows a decision to compare with your current Plutio setup.
Retainers on Pro and Team
Keep the extra-hours decision in view.
Monthly support is $3,000 for 20 hours. November has 14 hours left. October used 22.5: choose whether to bill the extra $375 or leave it off. Keep the five-hour carry-over cap and settled periods beside that choice.
- Plutio
- Plutio advertises retainer allocations, remaining hours, resets and project budgets. Compare those tools with BillGrid’s specific period history, capped unused-hours carry-over and explicit extra-billing decision shown here.
Deposits and dated installments
Three payments. One invoice to follow.
This $4,800 project has a $1,200 deposit, $1,800 design approval and $1,800 final handover. BillGrid keeps all three dated parts on one invoice, with the amount due now and later balance visible. These are dates you set, not milestone-triggered charges.
- Plutio
- Plutio’s split-payment help describes 2 to 5 separate linked invoices, each with its own amount, due date and status. BillGrid keeps the dated parts on one invoice. Compare how your current flow presents the payment record and remaining balance.
Team access on Team
Give the project lead a clear billing role.
On Team, assign the clients a teammate can reach and choose Work only, View billing or Manage billing. In this screen, two clients are selected and View billing is chosen. The person can review their figures without authority to send bills or record payments.
- Plutio
- Plutio has custom roles and per-entity permissions, a broader permission builder. Its Core plan has no contributors; Pro includes 30 contributors. BillGrid offers the named client and billing choices shown here, with three people included on Team.
Put it to work on your next invoice.Start with one client and a real piece of work.
Start for freeThe price, in perspective
Compare your monthly cost.
Choose the features and volume you need. See the relevant plans side by side.
BillGrid is free for three active clients and three documents a month, with unlimited projects on every plan. Pro, with unlimited clients and invoices, is $10 a month.
Explore BillGrid plansUS list prices, billed monthly. Introductory offers excluded.
Prices checked .
What you’d pay each month
List pricesCount invoices, estimates and contracts you issue. They share BillGrid Free’s monthly allowance.
You also need
BillGrid Pro is $10 a month; Team is $25 with three people. Plutio Core is $19/month for solo work and nine active clients; Pro $49/month, with white-label $9 more.
The subscription you actually need
Your tenth client. Your first teammate.
Solo work with room to grow.
Plutio Core is $19/month for nine active clients. Ten active clients need Pro at $49. BillGrid Pro has unlimited clients for $10 a month.
Your brand without a branding add-on.
BillGrid Pro and Team remove BillGrid’s branding. Plutio’s white-label add-on is $9/month on Core or Pro. That add-on also covers custom-domain and login controls; BillGrid’s branding removal does not include those same controls.
Compare the team you have.
For three people, BillGrid is $25 on Team a month against Plutio Pro at $49. Pro’s 30 included contributors can be excellent value for a larger team. Move the people slider to compare your actual size.
Side by side
Compare the terms behind the workflow.
Both connect client work and billing. These details distinguish the period, payment and access decisions.
- Included
- On a higher plan
- Not offered
- See details
| Feature | BillGrid Free, $10 a month (Pro), $25 (Team) | Plutio Core $19/month; Pro $49/month; Max $199/month; white-label $9 on Core/Pro |
|---|---|---|
| Billing decisions | ||
| Included-hours retainer workflow | Pro, $10 and up: settled periods, capped carry-over and a choice to invoice extra hours or leave them off | Retainer allocations, remaining-hour tracking, resets and project budgets; compare your exact carry-over and extra-billing controls |
| Staged payments | 2 to 12 named, dated parts on one invoice; amounts or percentages | Current help describes 2 to 5 linked invoices with separate due dates and statuses; the deposit marketing page uses different wording |
| Packages and optional extras | Client chooses a package and extras; approved scope and deposit invoicing stay connected | Proposal packages and add-ons; selected items carry to the generated invoice |
| Contracts with e-signature | Standalone or with an estimate; email verification and linked change orders | Contracts, proposal-linked signing and stored document records |
| Project time and costs | Hours at saved rates, milestones and expenses reviewed for the invoice | Time tracking, project budgets and time-to-invoice workflows |
| Recurring invoices | Pro, $10 and up: weekly to yearly; optional client-authorized saved-card autopay on eligible invoices | Recurring invoices and payment collection through connected providers |
| Automatic reminders | Pro, $10 and up: ready schedules or custom steps before and after the due date; pause one invoice | Built-in overdue reminders on days 0, 3 and 7; custom schedules through automations |
| Automatic late fees | Pro, $10 and up: a percentage, a flat fee or both; once or repeating; optional cap | Reviewed invoice settings and overdue help describe reminders, not automatic fee calculation |
| Client portal | Pro, $10 and up: shared projects, approvals, invoices, files and conversations, with individual contact scopes | Client portal connected to projects, proposals, contracts, files and billing |
| Team access controls | Team chosen clients and Work only, View billing or Manage billing; one billing level per teammate | Pro for contributors Custom roles and per-entity permissions; 30 contributors included |
| Workspace and access | ||
| Appointment booking and custom workspace pages | Keep your scheduler or custom-page tool; BillGrid focuses on project work and billing | Scheduler, forms, wiki, custom pages and document-layout controls |
| Payment providers | Cards, available Apple Pay or Google Pay, or eligible USD bank payments through your own Stripe account | Connected Stripe, PayPal and Square; no added Plutio invoice transaction fee |
| Working on your phone | Use the workspace in your phone browser, with no app to install. BillGrid has no native mobile app | Native iPhone/iPad, Android and Mac/Windows apps, plus the web workspace |
| Price and capacity | ||
| Starting price | Free for three active clients and three documents a month; Pro $10 a month, or $8 a month billed yearly | Core $19/month, Pro $49/month, Max $199/month; current subscriptions |
| Active clients | Unlimited clients and invoices on Pro and Team; three active clients and three documents a month on Free | Core: 9 active clients; Pro and Max: unlimited |
| Vendor branding removed | Pro, $10 and up: your own branding, with no additional branding subscription | White-label add-on $9/month on Core or Pro; included on Max, with additional domain/login controls |
| More people | Team includes three people for $25; $5 a month per additional person | Core has no contributors; Pro includes 30; Max includes unlimited contributors |
Switching
Bring your clients.
Make your next invoice.
Export your clients from Plutio
In Plutio Contacts, export the needed People and Companies to CSV. Prepare BillGrid’s client and contact columns and review the recognized records before saving. Our guide shows how to prepare and review your CSV.
Import them into BillGrid
BillGrid shows what it found in the file, and what it skips, before anything is saved.
Review your next invoice
Check the client, work and balance. Connect Stripe if you want online payments, then send when you are ready.
Client import does not copy the Plutio workspace, invoices, payments, contracts, signatures, tasks, automations or retainer periods. Download the original records you need before ending access and begin with the next billing period.
Free supports three active clients. If your reviewed import would go over that allowance, choose Pro or Team before importing.
Questions
Before you switch.
When do Plutio’s client and team limits matter?
Core is for solo work and nine active clients. Adding a contributor or reaching ten active clients moves this comparison to Pro at $49/month. BillGrid Pro includes unlimited clients; Team includes three people for $25 a month. For larger teams, Plutio Pro can cost less; the calculator shows that outcome rather than assuming one product always wins.
Does Plutio already support packages and retainers?
Yes. It has proposal packages and optional add-ons, and advertises retainer allocations, remaining-hour tracking, resets and budgets. BillGrid’s comparison shows its specific period ledger, capped carry-over and explicit extra-hours decision. Compare those steps against the terms and controls you use in Plutio.
Are staged payments one invoice or several?
BillGrid keeps 2 to 12 dated parts on one invoice. Plutio’s current split-payment help describes 2 to 5 separate linked invoices, each with its own amount, date and status. Its deposit marketing page uses unified-schedule wording, so check your account’s actual flow. Both support a deposit and later payments; the difference here is how the record is organized.
Is removing branding the same as white-label?
No. BillGrid Pro and Team remove BillGrid’s branding from the client-facing experience. Plutio’s $9/month Core/Pro white-label add-on also includes custom-domain and login controls. BillGrid does not promise those controls or an equivalent custom-domain workspace.
Does this apply to my lifetime or legacy Plutio offer?
The calculator models current subscriptions only. Compare your own renewal and included capacity if you have a different offer. Project and billing fit still matter, but current list-price savings are not a claim about an older or lifetime account.
Can my old retainer balances be imported?
No. The client CSV creates contact records, not past retainer periods or paid balances. Retain the original documents, agree the next period’s terms and opening position, then review the first BillGrid invoice before sending it.
Can clients save a card and pay automatically?
Yes. On Pro and Team, enable automatic payments and the required advance reminder. Your client confirms their identity and opts in when saving a card. Eligible invoices sent at least three days ahead charge on their due date. The client can skip an invoice or stop automatic payments. Payment schedules and saved-bank autopay are not included. See eligibility and controls.
Your next retainer period. Clear before you bill.
Start with your next invoice. Add a client, bring in the work and see how BillGrid fits.
Free for three active clients and three documents a month. Pro and Team add unlimited clients and invoices.
Start for free- Cancel online, any time
- 30 days’ notice before any price change
Plutio is a trademark of its owner. BillGrid is independent and isn’t affiliated with, endorsed or sponsored by it. Its facts come from its public pages on Nov 12, 2026: current pricing and native platforms, client and contributor limits, white-label controls, split-payment help, deposit marketing description, retainer hour tracking, project budgets, packages and add-ons, reminders and custom automations, invoice settings, custom roles, per-entity permissions, connected workspace, contact exports and exporting before cancellation; Stripe’s from Stripe pricing. Prices are US list prices billed monthly, before any introductory offer. Payment examples use standard US domestic card and ACH rates. International cards, currency conversion, bank verification and other processor charges can cost more; your Stripe agreement applies. Spotted something out of date? Tell us.