- Win the work
- Do the work
- Get paid
Proposals they say yes to online. Clear packages, optional extras, and a deposit paid with the yes. See proposals
Contracts signed from a link. They sign, you countersign, every step on record. See contracts
Each client at a glance. What they owe, where each project stands, and every document between you. See clients
Every job at a glance. Each project moves to its next stage on its own, from first hello to paid. See projects
Time from one line. Type what you did or start a timer. Billable hours land on the invoice. See time tracking
Expenses billed back. Log a cost on the job, then add it to the next invoice. See expenses
The yes becomes the invoice. Deposit and balance on schedule, with reminders that send themselves. See invoices
Paid from the invoice. By card, Apple Pay, Google Pay or US bank, recorded the moment it lands. In person? They scan a QR code. See online payments
Your client’s own page. Progress, documents, files and what they owe. No password needed. See the client portal
Now in ChatGPT
Just ask.
BillGrid does the rest.
Tell ChatGPT what you did. BillGrid logs the hours, drafts the invoice and waits for your OK before a client sees a thing.
What needs me at Juniper Studio this morning?
Working in BillGridUsed BillGrid
- Read your dashboard
- Checked open invoices and unbilled work
Juniper Studio — Morning Briefing
Your studio has $20,324 outstanding, but nothing is currently overdue. The biggest opportunities this morning are turning unbilled work into invoices and reviewing a new client inquiry from Harbor Light Dental.
What needs your attention
- Invoice Northbeam Coffee — $1,812.50
Packaging refresh has 14.5 unbilled hours at $125/hour, covering bag concepts, dielines, mockups, label design, and print-ready files.
Recommended: Review and create a draft invoice. - Review Harbor Light Dental proposal — $9,800
New inquiry from Dr. Ana Ruiz. Alex created the Website design project and proposal #000001 this morning.
Juniper Studio
This morning
- Collected this month$5,580.00
- Awaiting payment$20,324.00
- Overdue$0.00
- Ready to invoice$1,812.50
Add an hour and a half to Northbeam's packaging for today. Print proofs.
Working in BillGridUsed BillGrid
- Found Packaging refresh at Northbeam Coffee
- Logged 1.5 billable hours for November 11
Time logged successfully
Added 1 hour 30 minutes to Northbeam Coffee in Juniper Studio.
| Field | Recorded |
|---|---|
| Client | Northbeam Coffee |
| Project | Packaging refresh |
| Date | November 11, 2026 |
| Duration | 1.5 hours |
| Description | Print proofs |
| Billable | Yes |
| Status | Unbilled |
At the project's $125/hour rate, that's $187.50 in additional billable work.
Nothing has been invoiced or sent.
Packaging refresh
Northbeam Coffee · $125.00 an hour
- Bag concepts, dielines, label system, print-ready files14.5 h
- Print proofs, today1.5 h
- Ready to invoice · 14.5 h16 h$1,812.50$2,000.00
Invoice all of it.
Working in BillGridUsed BillGrid
- Gathered 16 unbilled hours on Packaging refresh
- Created invoice 000012 as a draft
Invoice created
Created Invoice #000012 for Northbeam Coffee in Juniper Studio, covering all unbilled Packaging refresh work.
- Previously unbilled work
- $1,812.50
- Print proofs · 1.5 hours
- $187.50
- Tax
- $0.00
- Invoice total
- $2,000.00
All 16 hours at $125/hour are included. The invoice is saved as a draft and has not been sent.
Would you like me to send it to Northbeam?
Invoice 000012
Northbeam Coffee · Packaging refresh
- Earlier work, 14.5 h$1,812.50
- Print proofs, 1.5 h$187.50
- Total$2,000.00
Open it in BillGrid to change anything.
Send it to Jonah.
Working in BillGridUsed BillGrid
- Checked the recipient
- Prepared the email
Invoice #000012 is ready to send to Jonah at Northbeam Coffee.
To: jonah@northbeam.example.com
Subject: [Juniper Studio] Invoice 000012 for Northbeam Coffee
Hi,
Here's your invoice from Juniper Studio. Thank you for your business.
Amount due: $2,000.00
Due: December 11, 2026
Thanks,
Alex Moreno
Juniper Studio
The recipient matches Northbeam's primary contact email. BillGrid requires confirmation after displaying the email preview.
Invoice 000012
Northbeam Coffee · due Dec 11
- Email to JonahWaiting for your yes
- Owed once sent$2,000.00
Nothing goes out until you confirm.
A real morning in ChatGPT on a demo account, its answers set in type.
Your records, not a guess
Answers come from your account, with a link to each record.
You send, it doesn't
You see who gets each email and what it says. Then you confirm.
You set the limits
You choose who can connect. It can't charge cards, move money or delete anything.
A modern app
Works like the apps you love.
Not like accounting software.
Drag to plan. Drag to bill. Undo anything.
The client portal
Give every client
their own front door.
Proposals, invoices, progress and files on one private page for each client. Less email. Faster yeses.
See the client portal
Approve and sign
Proposals and contracts, in a click.
Pay online
Every invoice, paid in a tap.
Progress and files
Every milestone and file, in one place.
Private by design
A code by email, no password to remember.
For the hours you bill
Time that turns
into invoices.
Type a line, start a timer or drag on your calendar. BillGrid spots the hours you missed and keeps every billable one a click from an invoice.
See time tracking| Mon | Tue | Wed | Thu | Fri | |
|---|---|---|---|---|---|
| Brand identity | 5:15 | 2:00 | 2:30 | 3:45 | 2:00 |
| Packaging | 1:30 | 3:30 | 1:30 | ||
| Website | 1:00 | 2:00 | 2:30 | ||
| 27h 30m | 6:15 | 5:30 | 6:00 | 6:15 | 3:30 |
Whatever fits the moment.
A typed line, a timer or a block on the calendar.
Missed hours show up.
Gaps in your day are outlined, ready to fill.
Every hour reaches an invoice.
Unbilled time waits by client, one click from billed.
For teams
Every hour your team works,
on the invoice.
Everyone logs their own time. BillGrid drafts the invoice at each person’s rate. No exports, no spreadsheets.
See BillGrid for teamsTuesday Juniper Studio
- AMYou7h 30m
- JLJo6h
- SRSam Rivera3h 30m
- TGTheo Grant3h
Fern & Field, ready to bill$1,335.00
$25 a month for 3 people.$5 for each person after. No usage fees, no per-invoice charges.
Everyone logs their own.
A timer, the calendar or a typed line, on the clients you assign.
Billed at each person’s rate.
Each hour carries its own rate onto the invoice.
You choose who sees the money.
Some see only the work. Others see, or handle, the money.
Beautiful invoices
Invoices that look
like your business.
Your logo, your colors, your style. In any currency or language, on screen and in the PDF.
A bakery, a design studio and a plumber: each in its own style, color and currency.
While you sleep
Close the laptop.
BillGrid keeps going.
Reminders, late fees, retainers and payments run on their own. Wake up to what came in.
Built for the business around the work
The small details.
A much easier day.
Google Calendar, in sync.
Invoice due dates and estimate dates on the calendar you already use.
Files that unlock when paid.
Share drafts as you go. Finals open once the invoice is paid.
Reminders that sound like you.
Polite nudges before and after the due date.
Invoices that send themselves.
Retainers and monthly work, billed on the day.
Any currency, your taxes.
Each client in their own currency, with your taxes.
Your numbers, ready.
Revenue, payments, time and expenses, to CSV or Excel.
In good hands
Your business.
Handled with care.
Two-step sign-in, verified payments, and your data always yours to take.
-
A second check at sign-in.
A code from your phone, so a password alone never opens your account. Set up two-step sign-in
-
Paid safely, straight to you.
Card, bank transfer or PayPal, through an encrypted checkout on your invoice. We verify every payment, and the money goes straight to the account you connect.
-
Leave on your terms.
Export everything and cancel in a few clicks. No call, no email.
Every page encrypted over HTTPSPrivacy policyHow we keep it safe
Simple pricing
A small monthly cost.
A lot off your plate.
Unlimited clients, invoices and estimates on Pro and Team.
Free
For the work you’re starting
$0
- 3 invoices, estimates or contracts a month
- 3 active clients at a time
- Unlimited projects, tasks, time & expenses
- Card and eligible US bank payments via Stripe
- A reminder to you when an invoice falls due
- Your logo, with “Powered by BillGrid”
- 1 login, just you
Pro
For your independent business
$8 /month /month
$96 billed yearly, save 20%
Billed monthly
- Unlimited invoices, projects, time, tasks & expenses
- Automatic recurring invoices, reminders, late fees & retainers
- Client hub: comments, approvals & files
- Integrations: Google Calendar, Stripe payments, QuickBooks, AI assistants
- Up to 3 businesses, each with its own name & logo
- Your logo & style, no BillGrid logo
- 50 GB for client files
- 1 login, just you
Team
For you and your team
$20 /month /month
$240 billed yearly, save 20%
Billed monthly
- Everything in Pro, plus
- You and 2 staff included, each with their own login & timesheet
- More logins at $5$4/mo each
- As many businesses as you run
- Choose which clients each person works with
- 100 GB for client files
- Priority email support: Team questions are answered first
No card needed.
Enterprise
For 15 or more people, or when you need an integration of your own, or billing by invoice. We scope it with you and price it to fit.
More time for the work that matters
Time is money.
Keep both.
Start free with 3 clients and 3 documents a month. No card needed.
Start for free