Features
Everything between
the work and the money.
Quote it, do it, bill it, get paid. BillGrid keeps each step in one place, so nothing slips between tools.
01 · Get paid
Invoices out. Money in.
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Invoices
Line items, taxes and notes, emailed to your client with a PDF attached.
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Online card payments
Clients pay by card through Stripe, and the invoice is marked paid for you.
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Automatic reminders
Nudges before and after the due date — to your client, to you, or both.
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Estimates
Clients approve or decline from a link, and an approved estimate becomes an invoice in one click.
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Partial payments
Record part-payments by card, check or transfer; the balance stays honest.
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Multi-currency
Bill each client in their own currency. Card payments work in USD, CAD, EUR, GBP and AUD.
02 · Track the work
Hours and costs, ready to bill.
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Time tracking
A timer for now, daily and weekly timesheets for catching up. Billable hours flow onto invoices.
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Projects
Group a client's estimates, invoices, expenses and time under the job they belong to.
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Expenses
Log costs or import them from CSV, then pull the billable ones onto the next invoice.
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Recurring invoices
Every week to once a year. Sent automatically, or kept as a draft for you to check.
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Staff logins Company
Your team tracks time and expenses in their own logins; you review and bill.
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Google Calendar
Invoice due dates and estimate dates appear on your calendar and update as they change.
03 · Know your numbers
The whole year on one page.
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Dashboard
What's outstanding, what's overdue and what came in this month, as soon as you sign in.
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Reports
Profit and loss, client revenue, payments, invoice, expense and timesheet details.
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Export
Any report to CSV or Excel for your accountant, or print it as it is.
04 · Make it yours
Your brand, every business.
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Document templates
Classic or Bold, in your brand colour, with your logo on every invoice, estimate and PDF.
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More than one business Paid plans
Send from up to five businesses, each with its own name, address, logo and colours. One set of books.
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Dark mode
Easier on the eyes late in the day. Every page of the app follows; your clients still see your colours.
Security
Your money and your clients' details, handled with care.
Encrypted, every page
Every page is served over HTTPS, so what you send to BillGrid is encrypted on the way.
Cards stay with Stripe
Clients pay in Stripe's secure card form. Card details go straight to Stripe. We never see or store full card numbers.
Sign-ins protected
You sign in over an encrypted connection, and we'll never email or call asking for your password.
Leave on your terms
Export any report to CSV or Excel, cancel whenever you like, and close your account yourself from Settings.
Questions about security or privacy? Write to support@billgrid.com · Privacy policy