Free invoice template
Graphic design invoice template: deposit paid, rights on payment.
A designer's final invoice for a brand identity: the fee, one extra revision round, a stock license passed through, and the 50% deposit taken off. Fill it in and download the PDF.
- 33 to 50%
- deposit before the first concept
- 2 rounds
- of revisions, then hourly
- 1.5%
- a month, the AIGA standard late charge
The lines on this invoice, and why
| Line | What it tells your client |
|---|---|
| Brand identity | The project fee as quoted, with what was delivered: the logo suite, palette, type, guidelines. Name the revision rounds it included. |
| Extra revision round | Rounds beyond the agreement, at your hourly rate, with the date they were asked for. |
| Stock image license | Fonts and stock bought for the client, at cost, one line each. The client should know they own a license, and which one. |
Take the deposit off the final invoice
Most designers take a third to a half up front. On the final invoice, enter the deposit as already paid: the total still shows the whole project, and the balance shows what's left to pay.
Usage rights move on payment
Say that the final files and usage rights transfer when the invoice is paid in full. It's standard in design agreements and the strongest reason a client has to pay on time.
Name your revision rounds
"Two rounds included" on the quote and "third round" on the invoice avoids the argument. AIGA's standard agreement also sets a late charge of 1.5% a month, or the most your state allows.
Wording you can copy
50% deposit before work starts, balance due within 14 days of delivery. If the project is canceled, the deposit covers work done to date.
A late fee of 1.5% per month applies to balances more than 30 days overdue.
Questions
How much should a graphic designer charge up front?
A third to a half is the usual range; 50% is common for small projects, and larger ones split into three payments.
Should I invoice hourly or per project?
Per project for defined work like a logo or a brand system, hourly for open-ended work and extra revision rounds.
Do I charge sales tax on design?
It depends on the state and on what you deliver: digital files and printed goods are taxed differently. Check your state's rules.
Sources: AIGA: get paid on time · AIGA Standard Form of Agreement for Design Services (copy)
Written by the BillGrid team. Checked .
