BillGrid

For cleaning companies

Twenty-nine suites.
One sitting.

How a janitorial company bills six property managers: every suite on its own invoice, every check recorded at once.

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  1. Once, at the start

    Every suite. Saved once.

    Harborview’s buildings and suites are saved with Harborview. Each invoice names one.

    A new invoice for Harborview Property Management, its service address list open on four suites, each with its street

  2. Oct 1, 8:30 am

    Last month, again. Changed in a minute.

    September comes back as rows: a suite each, with its site and PO. Change what changed.

    Invoice several: September repeated for October, a row per suite with its service address, item, reference and amount

  3. Oct 1, 8:40 am

    One invoice per suite. The PO on top.

    Each manager gets one email with all of their suites’ invoices. Accounts payable knows what each one pays.

    An invoice for one suite: the service address beside the billing address and the PO as Your reference

  4. Oct 26, 9:00 am

    The checks came. One list.

    Four managers’ checks, typed in once. Fourteen invoices paid, each manager thanked.

    Record payments: four checks typed against four property managers, each paying their invoices in full

  5. Oct 31

    The rest get a reminder. Until they pay.

    Before and after the due date, on Brightline’s schedule. A recorded check stops them.

    An invoice’s upcoming payment reminders, before and after the due date

On every
cleaning invoice.

  • The suiteIts service address beside the billing address, so accounts payable knows which building.
  • The POPrinted as Your reference, and back on next month’s rows by itself.
  • CreditsA vacant suite or a missed night as a negative line, on that suite’s invoice.
  • Net 30Due on each manager’s terms, with reminders before and after.
Cleaning invoice template: a filled-in sample made with the BillGrid free invoice generator Free cleaning invoice template

Questions

Can a manager still get one invoice for all their suites?

Yes. Leave the service address off, and the sheet makes one invoice per manager with a line per suite.

Do property managers need an account?

No. They get an email with the invoice and a link to pay by card or bank, or they mail a check as usual.

Does BillGrid schedule crews?

No. BillGrid is the billing: the invoices, the payments and the reminders. Keep your crews where they are.

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