For maintenance and repair companies
Every work order.
Billed the same day.
How a maintenance company bills property managers: labor and parts per work order, each property named, agreements that bill every month.
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Once, at the start
Every property. Saved once.
Desert Palms’ pool house, clubhouse and gate, kept with Desert Palms. Each work order names one.
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Oct 19, 4:30 pm
The pool pump. Labor and parts.
An hour and a half, the capacitor and the trip charge, with the work order number on top.
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The 1st, by themselves
Monthly agreements. Billed every month.
Five properties on a maintenance agreement, each invoiced on the 1st.
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Oct 26, 9:00 am
The checks came. One list.
Three managers’ checks, typed in once. Every work order they cover, paid.
On every
work order invoice.
- The propertyThe building or unit the work was for, beside the manager who pays.
- The work order numberPrinted as Your reference, so the manager matches it to the request.
- Labor and partsHours at your rate and each part at cost, on their own lines.
- Net 30Due on the manager’s terms, with reminders before and after.
Questions
Can I bill from the hours my techs log?
Yes. Log time and expenses on a project and pull them onto the invoice, or type the hours on the line.
Can an agreement include hours?
Yes. A retainer bills its fee every month or quarter with the hours it includes, and you invoice the hours over.
Does BillGrid dispatch techs?
No. BillGrid is the billing. Keep your work orders where they are and bill them here.
More stories.
- Cleaning Twenty-nine suites. One sitting. Brightline Building Services, San Diego Read their month
- Lawn and snow 140 lawns. One invoice each. Fernhill Lawn & Garden, Madison Read their month
- Painting and drywall Forty lots. Every one by its PO. North Ridge Painting, Phoenix Read their month
- Alarm monitoring Every site monitored. Every quarter billed. Keystone Security, Columbus Read their month
- Hosting and IT Every renewal billed. Not one forgotten. Northbeam Hosting, Cleveland Read their month
