Free invoice template
Lawn care & landscaping invoice template: the month's visits, dated.
One invoice for the month: every mow dated, the rain skip at no charge, and the weed-and-feed with the details your customer is owed.
- Monthly
- one invoice, not one per mow
- Dated
- every visit, every skip
- EPA Reg. No.
- on every treatment line
The lines on a lawn care invoice
| Line | Why it's there |
|---|---|
| Mow, trim and blow: date | One line per visit. "Did you come on the 16th?" Answered. |
| Skipped: date | Rain or a request, at no charge, or your route-slot price if the agreement says so. |
| Treatment: date | Area, time, applicator and license, the product and its EPA registration number. Several states require it. |
| Sales tax | Some states tax lawn care; Wisconsin does. Mark only the taxed lines. |
Per cut, monthly or level billing
Bill each month's visits, like this sample, or split the season into equal monthly payments and settle up at the end. Say which in your terms: twelve installments of a package aren't twelve separate months if a customer cancels.
Treatments leave a paper trail
Wisconsin, Massachusetts and New York expect customers to get the application details: who applied it, when, where, the product and its EPA registration number. Most companies put them on the invoice.
Landscaping installs
Sod, pavers, plantings: quote them, take a deposit for materials, invoice the balance when it's done.
General information, not legal or tax advice.
Wording you can copy
Due within 15 days. Visits are billed monthly for the visits made; skipped visits are not charged.
Applied by [name], [state] applicator #[number], on [date] at [time]. Product and EPA Reg. No. as on the label. Keep people and pets off until dry.
Balances unpaid 30 days after the due date are charged 1% per month.
Questions
Should I invoice after every mow?
You can, but most customers prefer one invoice a month that lists each visit.
Do I charge sales tax on lawn care?
It depends on the state. Wisconsin taxes mowing and fertilizing; many states don't tax lawn care at all.
What goes on a landscaping invoice?
Your business and the customer's, the property address, each job or visit with its date, materials, any deposit taken off, tax where it applies, the total and the due date.
Sources: Wis. Admin. Code Tax 11.86 · UW Extension: application records · Mass.gov: lawn care rules · NY ECL 33-1005
Written by the BillGrid team. Checked . General information, not legal or tax advice: agree any late fee with your client before the work, and note that some states limit interest.
Example · a month of billing in BillGrid
140 lawns. One invoice each.
Fernhill is an example lawn company, shaped like the lawn and garden businesses that bill with BillGrid: weekly mowing April to October, some customers on a level monthly price.
- 140
- properties
- 1
- sheet for the month's visits
- 0
- invoices typed by hand
-
01
Paste the route sheet
A row per visit, grouped into one invoice per property. Check the run, then send it. Bulk invoicing
A month of visits, one invoice per lawn. -
02
Level billing runs itself
Customers on a monthly price get a recurring invoice on the 1st. Pause it for winter. Recurring invoices
Every plan and its next invoice. -
03
Paid from the phone
By card, or by bank in the US, through your own Stripe account. BillGrid adds no fee. Online payments
The invoice your customer opens. -
04
Installs with a deposit
The customer approves the patio estimate online: a 30% deposit now, the balance on completion. Estimates
Approved online, deposit due now.
