Agree the work in the same workspace.
Offer packages and optional extras, send the service agreement for signing and invoice the scheduled deposit on approval. Keep the agreed scope beside the project.
Compare BillGrid vs Paymo
Signed scope. Clear hours. A smaller team bill.
Three people with contracts are $25 on Team a month on BillGrid, compared with $71.70 on Paymo Pro at regular monthly rates. Agree the scope, keep the included hours clear and collect payments through your own Stripe account.
No card neededFree for three active clients and three documents a monthPro from $10/month
The BillGrid advantage
A complete client workflow. A sensible team cost.
Bill the work without rebuilding it.
Review recorded hours, milestones and expenses for the next invoice. On Pro and Team, give retainers an included-hours allowance and a carry-over cap.
Three people. A clear monthly price.
A three-person team using signed contracts is $25 on Team a month on BillGrid, against $71.70 on Paymo Pro at regular monthly rates. Compare planning and proofing requirements too.
What you would use every day
From a choice of scope to a reviewed invoice.
For a small studio or consultancy, the client experience is part of the work: what they approve, what you deliver and what they pay.
Estimates
Make the next yes easy.
Give the client packages and optional extras on one estimate. They choose the scope and approve by typed name; a deposit on the payment schedule becomes an invoice in the same step.
- Paymo
- Paymo has estimates from Plus and now offers proposals and contracts with online signatures on Pro, labeled beta. BillGrid’s estimate connects the client’s choices to the agreed scope and deposit invoice.
Agreements and signing
Get the agreement signed. Keep changes connected.
Send the agreement on its own or with the estimate. The client confirms their signing email with a code and types their name. Keep the signed record with the project, then use a linked change order or amendment when the work changes.
- Paymo
- Paymo also connects proposals, contracts and online signatures to its projects; those features are on Pro and currently labeled beta. BillGrid includes agreements without a separate signing subscription or a move to a higher per-user plan.
Retainers on Pro and Team
Keep the ongoing promise clear.
Here, monthly support includes 20 hours for $3,000. November has 14 hours left; October’s extra 2.5 hours await a $375 decision. On Pro and Team, cap unused-hours carry-over and decide whether extra work should be invoiced or left off.
- Paymo
- Paymo supports retainer projects from Solo, with recurring periods, time or money budgets and budget alerts. BillGrid pairs its period ledger with capped unused-hours carry-over and an explicit decision on extra billing.
Put it to work on your next invoice.Start with one client and a real piece of work.
Start for freeThe price, in perspective
Compare your monthly cost.
Choose the features and volume you need. See the relevant plans side by side.
BillGrid is free for three active clients and three documents a month, with unlimited projects on every plan. Pro, with unlimited clients and invoices, is $10 a month.
Explore BillGrid plansUS list prices, billed monthly. Introductory offers excluded.
Prices checked .
What you’d pay each month
List pricesBillGrid Free assumes no additional estimates or contracts are issued that month; those also share its monthly document allowance.
The retainer choice compares plans with ongoing retainer billing. Paymo Solo and up include period budgets; BillGrid’s paid workflow adds settled-period history, capped carry-over and extra-hours decisions. Compare the controls above.
You also need
BillGrid Pro is $10 a month; Team: $25 a month for three people, $5 per person more. Paymo’s regular monthly prices are $9.90 Solo, $15.90 per user Plus and $23.90 per user Pro, with a limited Free plan.
Choose for your business
Keep the team working. Keep client billing close.
One client or twenty.
Pro and Team have no client or project limit. A new job does not push your business into another project-cap tier.
No separate payment-account subscription.
For US paid accounts, Paymo directs online payments to PM Payments: $20 a month and $69 annual PCI fee, plus processing. BillGrid adds no payment-account subscription or processing fee to your own Stripe account.
A deliberate first move.
Bring the client list, then run one new project through its estimate, hours and invoice. Keep old reports and invoices available in Paymo.
Start with the next project you win.Give its scope, work and billing one home.
Start for freeSide by side
The work, the client and the cost.
Paymo’s regular monthly prices are shown below. Its current introductory discount and yearly rates are separate.
- Included
- On a higher plan
- Not offered
- See details
| Feature | BillGrid Free, $10 a month (Pro), $25 (Team) | Paymo Free; Solo $9.90; Plus $15.90/user; Pro $23.90/user monthly |
|---|---|---|
| Client work and billing | ||
| Time tracking | Timer, typed line, calendar and weekly timesheet, with saved billing rates | Manual, web, desktop and mobile tracking; automatic tracking with Paymo Track |
| Project invoicing | Review hours, milestones and expenses for the draft invoice | Bill time and materials or a flat fee; bring outstanding time and costs onto invoices |
| Estimates | Packages, optional extras and a deposit invoice on approval | Plus Estimates and expenses from Plus |
| Contracts with e-signature | Standalone agreements or attached to estimates, with email-verified signing | Pro Proposals and contracts with online signatures; currently labeled beta |
| Retainers | Pro, $10 and up: included hours, capped carry-over and an extra-hours decision | Solo and up Retainer periods with time or money budgets |
| Recurring invoices | Pro, $10 and up: weekly to yearly; optional client-authorized saved-card autopay on eligible invoices | Plus Recurring invoices from Plus |
| Automatic reminders | Pro, $10 and up: before, on and after the due date; ready schedules or your own; pause one invoice | Up to 3 automatic emails after the due date; the guide does not specify plan eligibility |
| Automatic late fees | Pro, $10 and up: a percentage, a flat fee or both; once or repeating; optional cap | Automatic invoice late fees are not documented in the pricing and invoicing guides reviewed |
| Client access | Pro, $10 and up: a private portal for project progress, approvals, invoices, files and conversations | Solo and up Guest access to project progress; file proofing and versions from Plus |
| Specialist planning and review | ||
| Planning your own week | Drag tasks onto your calendar with planned blocks, recorded time and free time | Task calendar from Solo; team scheduling and workload on Pro |
| Team resource planning | No resource-capacity, leave-management or Gantt suite | Pro Employee scheduling, workload, leave, Gantt charts and dependencies |
| Visual file proofing | Share files and discuss the work; no annotation or version-comparison tool | Plus Image annotations, threaded feedback and version comparison |
| Working on your phone | Use the workspace in your phone browser, with no app to install. BillGrid has no native mobile app | Native iPhone and Android apps for projects, time and invoicing |
| Price and limits | ||
| Starting price | Free for three active clients and three documents a month; Pro $10 a month, or $8 a month billed yearly | Free; Solo $9.90/month; Plus $15.90/user/month; Pro $23.90/user/month |
| Client and project limits | Unlimited projects on every plan; three active clients on Free, unlimited on Pro and Team | Free: 1 client and 2 projects; Solo: 3 clients and 5 projects; Plus and Pro: unlimited |
| Invoices | Three issued documents a month on Free, shared by invoices, estimates and contracts; unlimited on Pro and Team | Unlimited invoices, including Free |
| Team subscriptions | Team includes three people; each person more is $5 a month | Free and Solo: one user; Plus and Pro charge the plan price for each user |
| Online payments for US businesses | Cards, available Apple Pay or Google Pay, or eligible USD bank payments through your own Stripe account | US paid accounts use PM Payments: $20/month account fee and $69 annual PCI fee, plus processing and pass-through charges |
Switching
Bring your clients.
Make your next invoice.
Export your clients from Paymo
In Paymo Clients, choose Table view, select the clients and Export as CSV. Include names and contact details, then prepare the file with BillGrid’s example headers. Our guide shows how to prepare and review your CSV.
Import them into BillGrid
BillGrid shows what it found in the file, and what it skips, before anything is saved.
Review your next invoice
Check the client, work and balance. Connect Stripe if you want online payments, then send when you are ready.
The reviewed client CSV does not transfer Paymo tasks, time, proofing versions, retainer balances, contracts or invoice history. Keep those records in Paymo; create the next project and invoice in BillGrid.
Free supports three active clients. If your reviewed import would go over that allowance, choose Pro or Team before importing.
Questions
Before you switch.
What would a three-person team pay for signed contracts?
At regular monthly list prices, BillGrid Team is $25 on Team, while three Paymo Pro subscriptions total $71.70. Paymo puts proposals and contracts on Pro, alongside its resource-planning and approval tools. This compares subscriptions only; payment charges, annual discounts and Paymo’s first-three-month offer are separate.
Does Paymo have contracts and e-signatures now?
Yes. Its current Pro plan includes proposals and contracts, and the product page shows online signatures with a beta label. BillGrid also supports agreements, independently or attached to estimates.
Send an NDA or service agreement on its own, or attach a contract to your estimate so the scope and terms are approved together. Start from a template or use your own clauses. Your client verifies their email and types their name to sign; an authorized representative signs for your business. Keep the agreement and signing record with the client. On an unpaid account, first email that client an invoice or estimate. See the signing workflow and records.
Does Paymo already support retainer projects?
Yes, from Solo. Paymo supports recurring billing periods with time or money budgets. Compare that workflow with BillGrid Pro and Team’s included-hours balance, capped carry-over and decision on whether to invoice extra work.
What does the calculator include?
Regular monthly subscriptions, active clients, projects and people. Paymo’s plans all include unlimited invoices. The invoice slider checks BillGrid Free’s document allowance. Payment fees, taxes, introductory offers and annual discounts are excluded.
How do US online payment costs compare?
Paymo’s help directs US customers to PM Payments, available on paid accounts. The current guide lists a $20 monthly account fee, $69 annual PCI fee, 2.95% for Visa, Mastercard and Discover, 3.49% for American Express and 1.1% for ACH, with pass-through assessments also applying. BillGrid uses your own Stripe account and adds no payment fee. Check the provider’s rates for your payment mix.
Will BillGrid replace Paymo’s proofing and resource planning?
No. Keep those requirements in the decision: BillGrid does not provide visual annotation and version comparison, resource-capacity scheduling, Gantt charts or leave management. It brings client agreements, project billing and payments together.
How do I finish existing projects while moving?
Export the client list from Paymo’s Clients table and prepare BillGrid’s client CSV. Choose a new project or a retainer-period boundary for the first BillGrid bill. Collect existing invoices and finish open proofing reviews in Paymo; the client CSV does not bring over time, file versions, invoice balances or saved payment methods. Download the reports and signed records you need before closing the old account.
Can clients save a card and pay automatically?
Yes. On Pro and Team, enable automatic payments and the required advance reminder. Your client confirms their identity and opts in when saving a card. Eligible invoices sent at least three days ahead charge on their due date. The client can skip an invoice or stop automatic payments. Payment schedules and saved-bank autopay are not included. See eligibility and controls.
The next project you win. Ready for business.
Start with your next invoice. Add a client, bring in the work and see how BillGrid fits.
Free for three active clients and three documents a month. Pro and Team add unlimited clients and invoices.
Start for free- Cancel online, any time
- 30 days’ notice before any price change
Paymo is a trademark of its owner. BillGrid is independent and isn’t affiliated with, endorsed or sponsored by it. Its facts come from its public pages on Nov 12, 2026: plan limits and features, regular subscription prices, proposals and signed contracts, retainer projects, proofing and version comparison, guest access, payment gateway availability, PM Payments charges, automatic reminders, client CSV export and mobile and project help ; Stripe’s from Stripe pricing. Prices are US list prices billed monthly, before any introductory offer. Payment examples use standard US domestic card and ACH rates. International cards, currency conversion, bank verification and other processor charges can cost more; your Stripe agreement applies. Spotted something out of date? Tell us.