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BillGrid vs QuickBooks
QuickBooks is accounting software that also sends invoices. BillGrid is invoicing only: estimates, time, reminders and card payments, from $8 a month.
The short answer
Choose QuickBooks if you need accounting: bank feeds, books your accountant can work in, sales tax and payroll. Choose BillGrid if you mainly need to bill clients and get paid. It's $8 a month with time tracking, projects and foreign currencies included. In QuickBooks, unlimited invoices start with Lite at $20 a month, the full Simple Start plan is $38, and time on invoices or more than one currency takes Essentials at $85.
Price and limits
QuickBooks list prices. New customers on a monthly plan get 50% off for the first three months, then pay the list price.
| BillGrid | QuickBooks | |
|---|---|---|
| Price | $8 a month (Professional), $20 (Company) | Free (2 invoices a month); Lite $20 a month; Simple Start $38; Essentials $85; Plus $140 |
| Invoices | Unlimited | Unlimited from Lite up |
| Your team | Staff logins on Company, $5 a month per extra person | 1 user on Lite and Simple Start; 3 on Essentials; 5 on Plus. Accountant seats from Simple Start up |
| Card payment fees | Stripe's standard rate, 2.9% + 30¢ for US cards; BillGrid adds nothing | QuickBooks Payments: 2.99% when a client pays an invoice; 3.5% for a card you key in |
| Bank (ACH) payments | No, cards only | 1% |
Features
The QuickBooks plans named below are QuickBooks Online plans. Lite is sold on its own page, which doesn't say whether it includes recurring invoices, time on invoices, projects or other currencies.
| BillGrid | QuickBooks | |
|---|---|---|
| Recurring invoices and reminders | Yes, on every plan | Simple Start and up |
| Estimates clients approve online | Yes; an approved estimate becomes an invoice in one click | Yes; an accepted estimate converts to an invoice |
| Time on invoices | Yes; billable hours go onto invoices | Essentials and up |
| Projects | Yes | Plus and up |
| Foreign-currency invoices | Yes; card payments in USD, CAD, EUR, GBP and AUD | Essentials and up |
| Automatic late fees | No; add a line to the invoice | Yes, on every plan |
| Bookkeeping and bank feeds | No | Yes |
| Payroll | No | Add-on, from $50 a month plus $7 per employee |
| Mobile app | No, BillGrid runs in the browser | Yes, except on Free |
Which fits you
QuickBooks is the better choice if
- you need your books, bank feeds and reports in the same place as your invoices
- your accountant works in QuickBooks
- you run payroll, or take bank (ACH) payments
BillGrid is the better choice if
- you need invoicing, not accounting, and your accountant works from your reports
- you bill time or projects, or bill in more than one currency, and don't want an $85 plan for it
- you'd rather use your own Stripe account and pay Stripe's rate, with nothing added
Switching to BillGrid
There's no import for clients or past invoices yet, so most people add clients as they next bill them and keep their old tool for history. Expenses can be imported from a CSV file. Card payments go through your own Stripe account, which you connect in a few minutes; BillGrid adds no fee on top of Stripe's.
Both BillGrid plans are free for 30 days, with no card needed. Start free See pricing
Sources: QuickBooks pricing, QuickBooks Lite, QuickBooks Payments rates, Intuit help on late fees and converting estimates, QuickBooks payroll pricing and Stripe pricing. US prices. Spotted something out of date? Tell us.