Agree the version of the job.
Offer selectable packages and extras, attach the agreement and collect email-verified signing. Keep a linked change order when the scope grows.
Compare BillGrid vs Xero
Win the scope. Know what is left to bill.
Give proposals, agreements and project hours a home before they become an invoice. BillGrid connects the client work for a clear subscription price, while your accounting tool keeps the books.
No card neededFree for three active clients and three documents a monthPro from $10/month
Why choose BillGrid over Xero for invoicing?
Your client work. Ready before the invoice.
Xero is a full accounting system with capable quotes, invoices and project tools. Choose BillGrid when your priority is agreeing, delivering and billing client work.
Review the hours at their saved rates.
Time, project costs and invoice review are part of BillGrid’s workflow. Pro adds unlimited clients and invoices for $10 a month. Xero includes project time and costs on Established.
Make retainer exceptions visible.
Keep the included hours, capped carry-over and extra-work decision beside the monthly fee. Decide whether extra hours become another charge.
The client-work decisions
The scope. The hours. The next billing decision.
Real BillGrid screens with illustrative client work. Compare these daily steps with the way you use Xero today.
Estimates
Let the client choose the scope you will deliver.
Essential or Complete? Add the optional work the client wants, keep the selected total, and attach the agreement to the estimate. The approved scope stays beside the project; a scheduled deposit is invoiced on approval.
- Xero
- Xero also sends quotes and converts them to invoices. Compare that quote flow with BillGrid’s client-selectable package, optional-extra and attached-agreement workflow shown here.
Agreements and signing
Keep the signing record with the agreed work.
The signer enters their name, authority and email, then confirms that email with a code. The saved record stays with the agreement. When the job expands, create a linked change order while preserving the original scope.
- Xero
- Xero’s published invoice-and-quote workflow focuses on quotes, acceptance and billing. BillGrid’s agreement and verified-email signing flow is shown here; accounting apps and integrations can extend Xero beyond its native quote flow.
From work to invoice
Know exactly what makes the $540.
The preview shows 4.5 hours at the saved $120 rate, totaling $540 before tax. Check the entries and how they group on the invoice, then create the draft. Keep billable expenses and milestones connected to the same project.
- Xero
- Xero Projects also records project time and costs and creates invoices. Its current US Established plan is $97/month and includes a broader accounting and multicurrency package. BillGrid is a focused alternative for this client-work workflow.
Retainers on Pro and Team
See what the monthly fee still covers.
A $3,000 support fee includes 20 hours. November has 14 hours left; October used 22.5. Choose whether to invoice the extra $375 or leave it off. Keep the five-hour carry-over cap and earlier periods in view.
- Xero
- Xero supports repeating invoices, project budgets and costing. Compare those tools with the explicit period allowance, capped carry-over and extra-hours decision in this BillGrid ledger.
Put it to work on your next invoice.Start with one client and a real piece of work.
Start for freeThe price, in perspective
Compare your monthly cost.
Choose the features and volume you need. See the relevant plans side by side.
BillGrid is free for three active clients and three documents a month, with unlimited projects on every plan. Pro, with unlimited clients and invoices, is $10 a month.
Explore BillGrid plansUS list prices, billed monthly. Introductory offers excluded.
Prices checked .
What you’d pay each month
List pricesXero quotes do not consume this model’s invoice cap.
BillGrid Free assumes no additional estimates or contracts are issued that month; those also share its monthly document allowance.
You also need
BillGrid Pro is $10 a month. Xero Early is $27/month for up to 20 invoices, Growing $59/month and Established $97/month, including project time and costs.
What the price buys
Choose the client workflow. Keep the accounting you need.
Your twenty-first invoice is welcome.
Xero Early allows 20 invoices a month; Growing removes that limit. BillGrid Pro includes unlimited clients, projects and invoices for $10 a month.
Project billing at its own price.
BillGrid keeps tracked work and its invoice review together. Selecting project time in the calculator compares that workflow with Xero Established. Established also buys accounting, multicurrency and other tools; include their value in your decision.
A practical first project.
Start the next client job or retainer period in BillGrid. Export reports for your accountant and keep the original books and balances available. There is no direct BillGrid-to-Xero synchronization.
Side by side
Compare billing with the work around it.
Current US Xero plans, before introductory discounts. Payment-provider and specialist add-on charges are separate.
- Included
- On a higher plan
- Not offered
- See details
| Feature | BillGrid Free, $10 a month (Pro), $25 (Team) | Xero Early $27/month; Growing $59/month; Established $97/month |
|---|---|---|
| Scope, projects and billing | ||
| Estimates and quotes | Client-selectable packages and extras; an attached agreement and deposit invoice on approval | Quotes and quote-to-invoice conversion |
| Contracts with e-signature | Standalone or with an estimate; email verification and linked change orders | Published native workflow covers quote acceptance; compare any agreement-signing app you use alongside Xero |
| Project time and cost billing | Saved-rate time, milestones and expenses reviewed before the invoice draft | Established Xero Projects tracks time and costs and creates project invoices |
| Included-hours retainer workflow | Pro, $10 and up: period ledger, capped unused-hours carry-over and a decision on extra billing | Repeating invoices, project budgets and costing; compare the exact period and carry-over controls you need |
| Recurring invoices | Pro, $10 and up: weekly to yearly; optional client-authorized saved-card autopay on eligible invoices | Repeating invoices; payment collection depends on your connected service |
| Automatic reminders | Pro, $10 and up: ready schedules or custom steps before and after the due date; pause one invoice | Automatic invoice reminders with editable messages and reminder dates |
| Automatic late fees | Pro, $10 and up: a percentage, a flat fee or both; once or repeating; optional cap | The reviewed native reminder guide covers emails, not automatic fee calculation; check any connected fee app |
| Client portal | Pro, $10 and up: shared project progress, approvals, files, invoices and conversations; choose contact scopes | Online quotes and invoices; integrations can provide a broader client portal |
| Online payments | Cards, available Apple Pay or Google Pay, or eligible USD bank payments through your own Stripe account | Payment services for online invoices, including supported card, bank and wallet options |
| Accounting and access | ||
| Books and bank reconciliation | Billing, recorded expenses and report exports; use an accounting tool for books | Double-entry accounting, bank reconciliation, bills and accounting reports |
| Xero synchronization | No direct Xero connection; export reports to CSV or Excel for your accounting workflow | Invoices and payments are part of the Xero accounting system |
| Currencies | Invoice currencies; online card payments in USD, CAD, EUR, GBP and AUD; no multicurrency books | Established for multicurrency Multicurrency accounting and reporting |
| Working on your phone | Use the workspace in your phone browser, with no app to install. BillGrid has no native mobile app | Native Xero Accounting apps for iPhone and Android, plus its app family |
| People | Team includes three people for $25 a month; $5 per additional person | No per-user license fees; specialist product and project-user terms can differ |
| Price and volume | ||
| Starting price | Free for three active clients and three documents a month; Pro $10 a month, or $8 a month billed yearly | Early $27/month; Growing $59/month; Established $97/month |
| Invoice volume | Unlimited clients and invoices on Pro and Team; three active clients and three documents a month on Free | Early: 20 invoices/month; Growing and Established remove that invoice limit. Early also has a five-bill limit |
Switching
Bring your clients.
Make your next invoice.
Export your clients from Xero
Export the customer contacts you need from Xero to CSV. Prepare BillGrid’s supported client and contact columns, then review the import before saving. Our guide shows how to prepare and review your CSV.
Import them into BillGrid
BillGrid shows what it found in the file, and what it skips, before anything is saved.
Review your next invoice
Check the client, work and balance. Connect Stripe if you want online payments, then send when you are ready.
Client import does not move Xero invoices, payments, opening balances, tax settings, bank reconciliation or books. Keep those records in Xero or your accounting archive; arrange any accounting handover separately.
Free supports three active clients. If your reviewed import would go over that allowance, choose Pro or Team before importing.
Questions
Before you switch.
Is BillGrid an accounting replacement for Xero?
No. Choose BillGrid for proposals, agreements, project work and billing. Keep Xero or another accounting tool for double-entry books, bank reconciliation, bills and accounting reports. If you keep both subscriptions, the combined cost includes both; the calculator compares the subscription plans shown, not a complete replacement stack.
Does Xero already track project hours?
Yes. Xero Projects tracks time and costs and creates invoices. It is included in the current US Established plan at $97/month. BillGrid offers the saved-rate, review-first billing workflow shown above; Established also includes broader accounting and multicurrency capabilities.
Why does the twenty-first invoice change the Xero plan?
Early’s current US allowance is 20 invoices a month. Growing removes that limit. The calculator counts invoices, not quotes; approved or sent invoices and some app-partner activity can count toward the actual Xero allowance. Check your own usage before choosing the plan.
BillGrid Free also counts issued estimates and contracts within its monthly document allowance. Its calculator result assumes no additional estimates or contracts are issued that month.
Can I keep Xero for my books?
Yes. Start selected new client work in BillGrid and keep your accounting workflow in Xero. There is no direct Xero sync in BillGrid; use CSV or Excel reports and agree how invoices and payments will be recorded with your accountant.
Can the client import bring my Xero balances?
No. The import prepares client and contact records for new work. It does not recreate invoices, payments, unpaid balances, project history or accounting configuration. Keep the originals and reconcile existing obligations before moving a client’s future billing.
Can clients save a card and pay automatically?
Yes. On Pro and Team, enable automatic payments and the required advance reminder. Your client confirms their identity and opts in when saving a card. Eligible invoices sent at least three days ahead charge on their due date. The client can skip an invoice or stop automatic payments. Payment schedules and saved-bank autopay are not included. See eligibility and controls.
Your next client project. Clear from the start.
Start with your next invoice. Add a client, bring in the work and see how BillGrid fits.
Free for three active clients and three documents a month. Pro and Team add unlimited clients and invoices.
Start for free- Cancel online, any time
- 30 days’ notice before any price change
Xero is a trademark of its owner. BillGrid is independent and isn’t affiliated with, endorsed or sponsored by it. Its facts come from its public pages on Nov 12, 2026: current US plans, US invoice limits, project time and costs, quotes, invoices and payments, reminder controls, contact exports, separate accounting exports and native mobile apps; Stripe’s from Stripe pricing. Prices are US list prices billed monthly, before any introductory offer. Payment examples use standard US domestic card and ACH rates. International cards, currency conversion, bank verification and other processor charges can cost more; your Stripe agreement applies. Spotted something out of date? Tell us.