Compare BillGrid vs Clockify
Keep the signed scope, billable work and next payment together. BillGrid brings client payment collection and included-hours retainers into the same workspace you use to run the job.
No card neededFree for three active clients and three documents a monthPro from $10/month
Why choose BillGrid over Clockify?
For a studio or consultancy, billing starts with the scope and ends with the payment. Keep both connected to the work you deliver.
Clients open the bill and pay through your own Stripe account. Keep the amount due, partial payments and remaining balance together. Clockify creates invoices; its own comparison says payment collection needs an external tool.
On Pro and Team, see settled periods, cap unused-hours carry-over and decide whether extra work should become a charge. Keep the agreement’s allowance beside the monthly fee.
Offer a choice of packages and extras, attach the agreement and keep linked change orders when the scope grows. The client’s decision stays with the project and its bill.
The price, in perspective
Compare the subscriptions for your team. Clockify Standard already creates invoices; payment collection and specialist workforce needs are separate decisions.
BillGrid is free for three active clients and three documents a month, with unlimited projects on every plan. Pro, with unlimited clients and invoices, is $10 a month.
Explore BillGrid plansUS list prices, billed monthly. Introductory offers excluded.
Prices checked .
Count invoices, estimates and contracts you issue. They share BillGrid Free’s monthly document allowance. Both client and document counts determine whether Free fits.
Starts with three people and Create client invoices selected, requiring Clockify Standard. Turn it off to compare tracking only; select Expenses only if you need that Pro feature. Client and document inputs measure BillGrid’s allowance, not permission to invoice on Clockify Free.
Clockify Standard creates invoices at $6.99 per seat/month; three people are $20.97. Clockify Pro costs $9.99 per seat/month. BillGrid Team includes three people for $25 a month.
The client work around the timer
Real BillGrid screens with illustrative work. See the decisions behind an ongoing service relationship.
Retainers on Pro and Team
Monthly support is $3,000 for 20 hours. November has 14 hours left. October’s extra 2.5 hours leave a $375 decision: invoice the work or leave it off. On Pro and Team, keep settled periods and carry unused hours forward within the five-hour cap shown here.
Estimates
Offer Essential and Complete packages with optional extras, attach your service agreement and keep the chosen scope. With a deposit scheduled, approval issues the deposit invoice. Linked change orders preserve the original agreement when the client asks for more.
Delivery on Pro and Team
On Pro and Team, share Working_proofs.pdf while the job is in progress and hold Final_brand_files.zip until its invoice is paid in full. The client sees what is waiting, and BillGrid emails them when the files become available.
Start with the next piece of client work.Agree the scope, record the work and give the client one invoice to pay.
Bring your next client into BillGridChoose for the work you sell
BillGrid clients can pay the amount due, the full balance or another amount through Stripe. Set 2 to 12 named, dated payment parts on one invoice. Clockify can record partial payments; its native invoicing does not collect them.
Three people on Clockify Standard cost $20.97 a month. BillGrid Team includes three people for $25. If your Clockify workflow also needs its expense feature, three Pro seats cost $29.97. Processing and external tools are separate from these monthly subscriptions.
Keep the Clockify reports you need for earlier work. Try the next project or retainer period in BillGrid, agree the opening terms and check the first invoice. Decide which system bills that client before recreating a recurring schedule.
Side by side
Clockify’s current plans are shown here. Its internal time estimates, monetary budgets and client invoices serve different jobs.
| Feature | BillGrid Free, $10 a month (Pro), $25 (Team) | Clockify Free; Basic $4.99; Standard $6.99; Pro $9.99; Enterprise $14.99 per seat/month |
|---|---|---|
| The client agreement and payment | ||
| Client payment collection | Cards, available Apple Pay or Google Pay, or eligible USD bank payments through your own Stripe account | Creates invoices; its own comparison says payment collection requires an external tool |
| Invoices from recorded work | Review hours at saved rates, milestones and billable costs before creating the draft | Standard and up Import time onto invoices, choose line grouping and mark the work as invoiced |
| Billable expenses | Enter or import project costs and bring billable expenses onto an invoice | Pro and up Record expenses, attach receipts and add costs to invoices |
| Client scope and agreements | Client-selectable packages and extras, signed contracts and linked change orders; deposit invoiced on approval | Time estimates and monetary budgets track project progress; invoicing brings recorded work onto the bill |
| Included-hours retainer workflow | Pro, $10 and up: settled periods, capped carry-over and an explicit extra-billing decision | Recurring estimates and budgets reset by period; project status shows the current cycle, with exports advised for historical comparison |
| Deposits and partial payments | 2 to 12 dated parts on one invoice; clients can pay what is due, the full balance or another amount | Record full or partial payments against an invoice; collection happens through your external payment workflow |
| Recurring invoices | Weekly to yearly; review-first on Free, automatic sending on Pro and Team; optional client-authorized saved-card autopay on Pro and Team for eligible invoices | Standard and up Automatically creates invoices at custom intervals and notifies invoice managers to review them |
| Automatic reminders | Pro, $10 and up: ready schedules or custom steps before and after the due date; pause one invoice | Daily overdue emails and in-app notifications go to invoice managers |
| Automatic late fees | Pro, $10 and up: a percentage, a flat fee or both; once or repeating; optional cap | Confirm automatic fee options with Clockify; its invoices support manually entered charges |
| Files released after payment | Pro, $10 and up: share working proofs now; selected final invoice files unlock after payment in full | Invoice PDFs and supporting time/expense reports; compare your separate project-file handover |
| Client access | Pro, $10 and up: private project progress, approvals, invoices, files and conversations; individual contact scopes | Live report links on paid plans: public links or access limited to selected workspace groups |
| Tracking and workforce tools | ||
| Time tracking | Timer, typed line, calendar and weekly timesheet, with saved billing rates | Web, native apps and browser extensions; a personal app/website tracker; billable rates from Basic |
| Timesheet approval and locking | Review the invoice draft; no formal employee timesheet approval or locking workflow | Standard and up Submit team time for approval and lock past entries |
| Attendance and time off | Client project time and billing; keep your attendance and leave system | Standard and up Attendance, overtime, time-off requests and balances |
| Resource capacity and profitability | No resource-capacity or labor-cost profitability suite | Pro and up Team scheduling, forecasts, labor costs and profitability |
| Working on your phone | Use the workspace in your phone browser, with no app to install. BillGrid has no native mobile app | Native desktop, iPhone and Android tracking apps; creating invoices uses the web app |
| Subscriptions and records | ||
| Starting price | Free for three active clients and three documents a month; Pro $10 a month, or $8 a month billed yearly | Free for tracking; Basic costs $4.99 per seat/month; creating invoices requires Standard at $6.99 |
| Team subscriptions | Team includes three people for $25; $5 a month per additional person | On paid plans, every active or invited workspace member needs a paid seat, including the owner |
| Free-plan scope | One person; three active clients and three documents a month; unlimited projects, time and expenses | Up to five active people for time tracking; billable rates start on Basic, invoice creation on Standard |
| Reporting exports | CSV and Excel work and billing reports | PDF reports on Free; paid plans add CSV/Excel reports. Free owners can export the current year’s time archive as CSV |
Switching
Prepare a client and contact CSV using BillGrid’s example headers. Keep your Clockify time and invoice exports separately; review the contact names, emails and billing addresses you want to bring. Our guide shows how to prepare and review your CSV.
BillGrid shows what it found in the file, and what it skips, before anything is saved.
Check the client, work and balance. Connect Stripe if you want online payments, then send when you are ready.
This is a reviewed client-list import, not a connected Clockify migration. It does not recreate time entries, budgets, invoices, payments, approvals or leave balances. Keep the originals and agree which system will issue each client’s next invoice.
Free supports three active clients. If your reviewed import would go over that allowance, choose Pro or Team before importing.
Questions
It depends on the people, features and billing cycle. Three Clockify Standard seats are $20.97 a month; BillGrid Team includes three people for $25. Standard can cost less for a small team. Choose BillGrid for the connected client agreement, payment collection and retainer controls you need. Select expenses in the calculator only if you need Clockify’s Pro expense feature. Processing and external tools are excluded from those subscription totals.
Three people creating client invoices, on Standard at $6.99 per seat a month. Turn off Create client invoices to compare tracking only. Free supports up to five active users; Basic at $4.99 adds billable rates but does not create invoices. The comparison uses current monthly plans, not annual discounts, trials or an older account’s terms.
The client-list import shown here does not copy a Clockify workspace or its history. Prepare the contacts for your next job, retain your original time and invoice reports, and review the next billing period before sending anything. Clockify’s regular CSV/Excel report exports require a paid plan; Free owners also have a current-year time archive. Check BillGrid’s import formats before preparing historical data.
Yes. Standard creates invoices from recorded time, with grouping and invoiced markers; Pro adds the expense feature. Clockify can create recurring invoices automatically and notify invoice managers to review them. It also records partial payments. BillGrid Pro and Team can also send recurring invoices automatically. For collection, Clockify needs an external payment tool; BillGrid clients pay from their invoice through your Stripe account.
Clockify can reset time estimates and monetary budgets weekly, monthly or yearly. Its help says project status shows the current cycle and recommends exports for comparing earlier periods. BillGrid keeps the fee and included hours with the project. Free can configure a retainer and show current usage. Pro and Team add settled-period history, capped unused-hours carry-over and the decision to invoice extra work or leave it off.
Send an NDA or service agreement on its own, or attach a contract to your estimate so the scope and terms are approved together. Start from a template or use your own clauses. Your client verifies their email and types their name to sign; an authorized representative signs for your business. Keep the agreement and signing record with the client. On an unpaid account, first email that client an invoice or estimate. See the signing workflow and records.
Keep the tools your workforce needs. Clockify Standard includes attendance, overtime, time off and formal timesheet approvals; Pro adds scheduling and labor-cost analysis. Its payroll workflow exports hours to software that runs payroll. BillGrid does not replace attendance, leave management or payroll processing. If you keep Clockify alongside BillGrid, budget for both subscriptions.
Yes. On Pro and Team, enable automatic payments and the required advance reminder. Your client confirms their identity and opts in when saving a card. Eligible invoices sent at least three days ahead charge on their due date. The client can skip an invoice or stop automatic payments. Payment schedules and saved-bank autopay are not included. See eligibility and controls.
Agree the scope, record the work and give the client one invoice to pay.
Free for three active clients and three documents a month. Pro and Team add unlimited clients and invoices.
Bring your next client into BillGridClockify alternative Reviewed
