BillGrid

Free tool · no sign-up

Free invoice generator. Write on the paper.

Click any part of the invoice and type. Pick a style, download a real PDF. Three a day are free, and what you type stays in your browser.

  • No sign-up, no card
  • Kept in your browser
  • A real PDF, not a screenshot
Prepared by
Northlight Painting Co.
907 W Grace St
Richmond, VA 23220
United States
quotes@northlightpainting.com · (804) 555-0120
Estimate
#E-0219
Date of issue: 10/11/2026
Prepared for
Sam and Priya Okafor
3104 Hanover Ave
Richmond, VA 23221
United States
Total
$4,983.90
Valid until 11/10/2026
Interior repaint: living room, dining room and upstairs hall. Walls and trim, two coats.
ItemDescriptionCostQtyTotal
Prep and repairs Patch, sand and caulk; protect floors and furniture. 65.00 10.00 10.00 × 65.00 650.00
Painting: walls About 1,450 sq ft of wall, two finish coats. 1.85 1,450.00 1,450.00 × 1.85 2,682.50
Painting: trim and doors Baseboards, casings and 6 doors, semi-gloss. 920.00 1.00 1.00 × 920.00 920.00
Paint and suppliesT Premium low-VOC paint, 11 gallons, and sundries. 690.00 1.00 1.00 × 690.00 690.00
Taxable line item
Subtotal$4,942.50
Tax (6%)$41.40
Total (USD)$4,983.90

Notes

Virginia Class B contractor #2705-188412. Colors to be confirmed on site. Furniture moving is included; we leave every room clean each day.

Terms and Conditions

This estimate is valid for 30 days. A 30% deposit books your start date; the balance is due on completion. Changes to the scope are quoted in writing before work begins.
BillGridbillgrid.com
Total

How it works

How to make an invoice in four steps

  1. Add who it's from and to

    Your business name and address, your client's, and a tax ID if your client or country needs one. Your email and phone go under your address.

  2. Number and date it

    Use a number you've never used before, the date you issue it, and when payment is due: Net 30 means 30 days later.

  3. List the work

    One line per job, hour block or cost, with a quantity and a rate. Add tax, a discount, or a deposit already paid.

  4. Download and send

    Pick a style and a color, download the PDF, and attach it to an email to your client. Keep a copy for your records.

What to put on an invoice

Clients pay faster when nothing on the invoice raises a question. In the US, an invoice that will be paid by a company's accounts payable team should have:

  • The word "Invoice" and a unique number. Accounts payable files and matches by number; reusing one gets an invoice set aside.
  • Your legal business name and address, and the client's, exactly as they appear on your contract or purchase order.
  • Issue date and due date. "Net 30" is common; write the actual date too, so nobody has to count.
  • What you did, one line each, with quantity, rate and amount. Vague lines ("Services") are the most common reason an invoice is questioned.
  • Tax where it applies, as its own line, and your tax ID if the client needs it.
  • How to pay you and your payment terms, including any late fee you agreed to in writing.

What's included

The free generator and BillGrid

The left column is free with no sign-up. The right is the paid app, for when you'd rather not send and chase invoices yourself.

Free generatorBillGrid
Invoices and estimates in four styles, any colorYesYes
PDF download3 a dayUnlimited
Your logoYesYes
Email it, and see when it's openedNoYes
Clients pay by card from the invoiceNoYes
Automatic reminders and late feesNoYes
Your clients and invoices, savedIn this browser onlyYes
Recurring invoices, time tracking, reportsNoYes
PriceFree$8 a month, first 30 days free

Templates

Start from your trade

Each one is a real invoice for that kind of work: the lines, the deposit and the terms people in the trade actually use, with a page on why.

Questions

Is the invoice generator really free?

Yes: three PDFs a day per connection (browsers and devices on one network share them), with no sign-up and no card. There's no watermark across your invoice: a small BillGrid mark at the foot of the page is the only one.

Why three a day?

Every PDF is printed by the same service that prints our customers' invoices, so the free share is kept small and steady. Need more? They're free again tomorrow, or BillGrid makes as many as you like: free for 30 days, no card, then $8 a month.

Do you keep what I type?

No. Your invoice is sent to us only to draw the page and the PDF, and isn't saved. Your draft is kept in this browser, so it's still here if you come back; clear it any time with Start over. More in our privacy policy.

Can I email the invoice from here?

Not from the free generator: download the PDF and attach it to your own email. In BillGrid you can email it, let your client pay by card, and have reminders follow up for you.

Can I add my logo?

Yes. Add a PNG or JPG; it's used for your invoice and isn't kept on our side.

Can I make an estimate or a quote?

Yes. Switch the document to Estimate in its details: it's titled Estimate and the second date becomes "Valid until". The estimate template shows a finished one.