Moving from Harvest? Meet BillGrid.
Connect Harvest and see everything it holds before you move. Then run a timer or fill in your timesheet, invoice the hours at their saved rates, and copy supported invoices and payments to QuickBooks Online.
A flat price per login. Nothing charged by usage. Team: $40 a month for four people, $8 per person more. See what a team pays.
QuickBooks Online: Pro and Team, one US company, USD. See what connects.
No card needed to start.
One line holds the work, how long and which day; BillGrid marks what it understood before you press Enter. No time given? Enter starts a timer.
The workflows you came to keep
Start a project or task timer, or enter the hours later. Keep clients, projects, notes and billable flags with the work.
Connect one US company using USD. Choose Manual or Automatic for supported plain service invoices and payments, with a visible review and delivery history.
Check your invoice types. Recurring invoices copy like any other once sent. Not copied yet: tax, discounts, late fees, retainer invoices, expense-linked or sectioned lines, credits and refunds. Payments entered only in QuickBooks do not automatically return to BillGrid. Canadian companies and CAD are not supported.
BillGrid has no native apps, timesheet approvals, task-based default rates, billing-increment rounding or capacity planning. Before you move.
Beyond the timesheet
Set a monthly or quarterly fee, included hours and carry-over rules. Review extra work before deciding what to bill.
See project retainersEdit the document itself. Carry your logo and style into the client page and PDF. Keep questions and shared files with the bill.
See invoices and brandingSchedule reminders, pause one when a client needs time, and stop them when paid. Disclose agreed late fees and choose review or automatic application.
See reminder controlsA practical comparison
Harvest already connects time and expenses to invoicing. The question is which approach fits your billing, ongoing work and accounting requirements.
| Your team | BillGrid | Harvest Teams |
|---|---|---|
| 3 people | $36 on Pro | $33 in seats, plus usage |
| 5 people | $48 on Team | $55 in seats, plus usage |
| 8 people | $72 on Team | $88 in seats, plus usage |
BillGrid charges nothing for invoices, clients or projects. Harvest adds a usage charge for active projects, clients, tasks and invoicing beyond an allowance, and publishes no rate. Some long-time customers reported renewals many times higher; in August 2026 the BBC reported one rising from about $130 to $2,110 a month. Read the full comparison.
| Your workflow | BillGrid | Harvest |
|---|---|---|
| Capture time your way | A typed line, timers, a drag-to-log calendar and weekly timesheets, with your workday’s unlogged time outlined. Time tracking. | Timers and day/week entry, plus native apps and calendar integrations. Time tracking. |
| Invoice tracked hours at their rates | Saved entry rates, billable filters and detailed or grouped draft lines for hourly projects. Time-to-invoice guide. | Time and expense invoicing, with project, person or task billing rates. Billing rates. |
| Review team time and unbilled work | Billable/non-billable totals, hourly unbilled value, rate-needed entries and CSV/Excel export. Reports. | Detailed time and team reports, plus approval and capacity workflows. Feature guide. |
| Keep QuickBooks Online | Pro/Team, one US company using USD. Service invoices and payments; Manual or Automatic. Recurring invoices copy like any other once sent. Not copied yet: tax, discounts, late fees, retainer invoices, expense-linked or sectioned lines, credits and refunds. No automatic payment return. Check scope and exclusions. | A broader set of invoice types, including expenses, recurring invoices, taxes and discounts; invoice-edit copying and an optional payment-return beta. Check current QBO scope. |
| A retainer with included hours | Monthly or quarterly fee, optional hours allowance, carry-over and a decision on extra hours. Retainer workflow. | Prepaid money applied to eligible invoices; a different retainer model. Retainer guide. |
| Automatic follow-up | Before, on or after the due date, with pause/skip controls and a stop when paid. Reminder guide. | Configurable automatic reminders for overdue invoices, with per-invoice controls. Reminder guide. |
| Native tracking and team controls | Browser-based work and billing, with staff/client permissions on eligible plans. Confirm any approval or capacity requirement. Feature guide. | Desktop/mobile apps, timesheet approvals and capacity reporting. Harvest may fit better when these are essential. Apps · Approvals. |
This compares specific documented workflows, not every feature. Both products have capabilities beyond this table.
Connect Harvest
Sign in to Harvest and BillGrid reads your account: clients, projects, people, time, expenses, invoices and estimates, counted, with totals by currency, for any year. Nothing in Harvest changes.
See how importing works
Connect as a Harvest administrator. Years of work are read in minutes, and nothing in Harvest changes.
Link each person, client and project to one you already have, or bring it in new. Nothing is saved until you import.
Clients, projects, time and expenses come in with their rates; past invoices, estimates and payments come as protected history. Then invoice the unbilled work.
Keep your history. Past invoices, estimates and payments come over as protected history: they can't be sent, charged or edited. Collect invoices still open in Harvest until they're paid. BillGrid stops holding your Harvest access once it's read.
Keep your rates with your work. Each time entry keeps the rate it was billed at, and past teammates come over without a paid seat. Follow the import guide or ask us to check your move.
Staff & contractors
Give teammates their own login and timesheet on Pro and Team. On Team, choose the clients each person works with and whether they work only, see billing or manage it.
The account owner can set each person’s hourly billing rate by currency and effective work date, then review the rate history. Saved time keeps its rate when a default changes.
A project-specific rate for that person takes priority; otherwise their staff rate comes before the project default. These are client billing rates, not payroll or wages.
A person’s money level applies across every client they can reach. It does not grant staff management, company settings or access to every client. Each enabled person, including a contractor, uses a seat.
Before you move
BillGrid’s QuickBooks connection supports one US accounting company using USD, on Pro or Team. Plain service invoices and supported payments can be copied manually or automatically.
Recurring invoices copy like any other once sent. Not copied yet: tax, discounts, late fees, retainer invoices, expense-linked or sectioned lines, credits and refunds. A late fee added to an invoice already in QuickBooks isn't copied: that invoice and its later payments stop syncing and wait in Needs review. Processing fees and payouts aren't copied. Payments entered only in QuickBooks do not automatically return to BillGrid. The expense invoice shown above is not a promise of QuickBooks compatibility. Check your exact bookkeeping case. If Xero is essential, request a fit check before switching.
Connect Harvest to see everything it holds, by year and currency, then keep independent Harvest exports. Check supported clients, projects and current unbilled work, then reconcile hours, rates and totals. Explicit rates from the detailed time export are kept with each entry. Review missing rates and staff matching; past invoices, estimates and payments come over as protected history. Read the moving guide.
BillGrid uses saved entry rates, with project-person, staff and project defaults for new time. Task-based default rates need a fit check. Invoice hours use two-decimal precision rather than rounding to a 6-, 15- or 30-minute increment. Check time and billing rules.
Harvest has dedicated apps and team workflows that may be important to you. BillGrid is a browser-based billing workspace. If your team depends on approval locking or capacity planning, Harvest is likely the better fit.
Recognize your workflow? Try a real billing cycle before deciding.
Start your 30-day trialAlready paid for Harvest?
For eligible new businesses, request free BillGrid base-plan access through your verified prepaid Harvest end date, up to six months from activation.
Subject to eligibility and manual review. The normal 30-day trial is included in the six-month cap. Extra seats, extra storage and payment processing are excluded. No cash reimbursement.
Sending a request does not change your BillGrid trial, plan or billing. Wait for written approval of the coverage and dates before relying on an extension.
Try the work before you move the business.
One project. One draft invoice. Your own decision.
BillGrid is an independent product and is not affiliated with Harvest.